Email Through Google Apps

We don't currently host email through Clover but, if you're interested in a free solution, we have a great resource to suggest for non-profits! Google Apps offers free email addresses with their interface, their hosting and, yes, your own domain name for non-profits!

You don't need to use Google Apps for your email host. If you are looking for a different host, make sure to check out the email options provided by your domain host. Often times they have good resources and can negotiate prices.

Setting Up Your Google Apps Account

Make sure you've already purchased your website address and have all the information available.

If you're an organization with non-profit status, you can apply for a free Google Apps account here.

Step 1 - Sign up for Google for Non-Profits

Once you receive an approval email from Google, click the link from the email and go to Step 2.

Step 2 - Click the Sign Up Now button

Step 3 - Click the Enroll Now button beneath Google Apps for Non-Profits

Step 4 - Once you receive the approval email, click on the link provided to access your Admin account

Step 5 - Once you sign into the Admin account, click the Verify Domain button. To verify your domain through Clover, your Clover website has to already be live. Follow the Google Domain Verification help article to finish this step

From this point, it can get a little technical. If you'd like to give us a call as you work your way through the rest of the process, we'd be happy to help! Just be sure to have your Google Apps login information that you just created, along with the login and password to your registrar (the company you purchased your domain name / website address through).

Step 6 - If you're ready to keep going at this point, just click the Set Up Your Apps button, which is located to the left

Step 7 - The next four steps will just include clicking the Next button each time

Step 8 - Select your domain host from the drop down list. If your domain host isn't listed, select Other at the bottom of the list and click Next

Step 9 - Google will provide you with MX records that need to be placed in your DNS and, in many cases, will help you with some instructions on how to place those MX records in your DNS with your registrar. Once you finish that, head back to the Google Apps page and click Next

Step 10 - Click the Yes button and then click Next

Step 11 - If you would like to add more people and email addresses at this point, click the Organization and Users button at the top. You'll see a Create New Users button that will allow you to add the user name and email address that you would like to create

Keep in Mind:

  • You may want to check Google's eligibility requirements first on that application page, because they do have some strict rules for non-profits.
  • Once you complete the enrollment, you should be approved within 1-3 business days.
  • It can take up to 48 hours for Google to verify that everything is working and for you to start receiving emails.
  • To set up your email on your computer or phone, you'll want to follow Google's help article.


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